PARWICH.ORG

PARWICH PARISH COUNCIL

A vacancy will arise from 1st April 2016 at Parwich Parish Council 

for a part time Clerk and Responsible Finance Officer.

The above position is an interested, varied and enjoyable position and would suit a person who possesses the ability and qualities to carry out the duties detailed below:

The successful applicant will need to be computer literate, have good administrative and accounting skills and ideally possess a working knowledge of local government law and procedures although the successful applicant can attend a clerk’s induction/training course at the Derbyshire Association of Local Councils (DALC).  A degree of flexibility is essential as evening meeting nights and times may have to vary.

The council usually holds 10 meetings a year with the exception of August and December on the third Wednesday monthly; it maybe possible to renegotiate the meeting day.  Attendance at all evening council meetings is essential.  Extra ordinary meetings may also be required.  Attendance at the Parish Annual Meeting is also required.  The meetings are open to the public.

Some of the main duties include:

* Working from home as there is no parish council office for which an allowance will be paid

* Travelling to evening meetings and any necessary training

* Management of the parish council’s website

* Management of caravan bookings (rarely more than 3 each year)

* Regular liaison with council members, contractors and snow wardens

* Preparation and production of word processed agendas and accurate minutes taken at evening

* Dealing with the parish council’s financial accounts, production of financial spreadsheets, year end accounts  and bank reconciliations, liaison and meeting with internal auditor, liaison with external auditor, completion of  external audit documentation.

* Banking parish council income.

* Maintaining accurate financial records complying with current internal and external audit regulations

* Management of employee’s payroll and compliance with Her Majesty’s Revenue and Customs’ requirements

* Maintaining accurate VAT records and annually reclaiming VAT from Her Majesty’s Revenue and Customs

* Management of contractors and liaison with hard court bookings’ officer

* Liaison with tenants, issuing notice of rents, obtaining rents, banking rents

* Maintaining up to date asset register

* Dealing with correspondence and required communications from meetings

* Producing regular budget statements for members and budget calculations to assist with precept

* Claiming reimbursable expenditure for the council

* Preparation of contracts, invitations for tenders

* Liaison with local groups

* Dealing with planning applications

* Storing parish council documents

* NB.  Mileage allowance will not be paid for travel to and from normal council meetings.

The hours of work and salary for this position together with any other  relevant information will be determined at the meeting of Parwich Parish Council meeting on 17th February 2016 and will be posted, thereafter, on Parwich Parish Council’s website and on Parwich Blog.

Until 15 March 2016, applications or enquiries for further information must be made via email to the clerk to the parish council, Mrs S Hampson at sandra.hampson@hotmail.co.uk.  Please telephone 01335 310409 if application via electronic means is not possible.  If applications have not been received by this date, for consideration at the March parish council meeting, then the position will be re-advertised and subsequent applications must then be made to the Chairman of Parwich Parish Council, Mr M Edge (contact details will follow on subsequent advertisements).  Will applicants please include a curriculum vitae or written details of relevant experience, qualifications and details of two referees and mark submissions ‘Clerk’s vacancy’ in the subject box.

Thank you

Mrs S Hampson – Clerk and Responsible Finance Officer, Parwich Parish Council

10th February 2016